Stellar Services🌟

Construction moves fast. Your admin needs to keep up.

Stellify provides flexible, high-level administrative support designed specifically for builders, subcontractors, and construction teams who need accuracy, organization, and reliability, without the overhead of a full-time hire.

💻 Construction Accounting & Financial Management

• QuickBooks setup, cleanup, and daily management

• Invoice entry, coding, and reconciliation

• Bank and credit card reconciliation

• Budget tracking and cash flow monitoring

• Vendor payment tracking and processing

• Tax tracking support (AZDOR & federal reporting prep)

🧾 Billing & Pay Applications

• AIA and custom Pay Applications

• Progress billing and draw tracking

• Change order creation and tracking

• Waiver collection and compliance

• Client billing communication and follow-up

📂 Project & Job Cost Support

• Job cost tracking and reporting

• Estimate organization and comparison

• Purchase orders and subcontract creation

• Cost overage identification and tracking

• Document organization (plans, specs, selections)

🤝 Vendor & Subcontractor Management

• Vendor onboarding (W-9s, COIs, system setup)

• Insurance tracking and compliance

• Subcontractor communication and coordination

• Estimate collection and organization

🏗️ Jobsite & Permit Coordination

• Permit coordination and inspection scheduling

• Special inspection documentation tracking

• Dust permits, RoW permits, and renewals

• Jobsite documentation and design packet creation

⏱️ Payroll & Time Tracking

• Time tracking verification (Buildertrend + QB)

• Payroll processing coordination (Gusto)

• PTO and employee record tracking