Stellar Services🌟

Construction moves fast. Your admin needs to keep up.

Stellify provides flexible, high-level administrative support designed specifically for builders, subcontractors, and construction teams who need accuracy, organization, and reliability, without the overhead of a full-time hire.

💻 Construction Accounting & Financial Management

  • QuickBooks setup, cleanup, and daily management

  • Invoice entry, coding, and reconciliation

  • Bank and credit card reconciliation

  • Budget tracking and cash flow monitoring

  • Vendor payment tracking and processing

  • Tax tracking support (AZDOR & federal reporting prep)

🧾 Billing & Pay Applications

  • AIA and custom Pay Applications

  • Progress billing and draw tracking

  • Change order creation and tracking

  • Waiver collection and compliance

  • Client billing communication and follow-up

📂 Project & Job Cost Support

  • Job cost tracking and reporting

  • Estimate organization and comparison

  • Purchase orders and subcontract creation

  • Cost overage identification and tracking

  • Document organization (plans, specs, selections)

🤝 Vendor & Subcontractor Management

  • Vendor onboarding (W-9s, COIs, system setup)

  • Insurance tracking and compliance

  • Subcontractor communication and coordination

  • Estimate collection and organization

🏗️ Jobsite & Permit Coordination

  • Permit coordination and inspection scheduling

  • Special inspection documentation tracking

  • Dust permits, RoW permits, and renewals

  • Jobsite documentation and design packet creation

⏱️ Payroll & Time Tracking

  • Time tracking verification (Buildertrend + QB)

  • Payroll processing coordination (Gusto)

  • PTO and employee record tracking

📧 Administrative & Communication Support

  • Client and subcontractor communication

  • Email and inbox management

  • Meeting transcription and reporting

  • Scheduling and follow-up

🌐 Systems & Operations

  • Buildertrend, QuickBooks, Dropbox management

  • Spreadsheet creation and reporting systems

  • Website and online presence updates

  • Workflow organization and process improvement

Service Model

  • Hourly support: $55/hour

  • Flexible engagement based on your needs

  • Available for ongoing or project-based work

Meet Brenda

Hi, I’m Brenda!

I built Stellify to bring structure, clarity, and humanity into the construction world, because I’ve seen firsthand how easily the administrative side can become overwhelming, overlooked, or undervalued.

Professional Background

I’m an Arizona native with nearly 30 years of experience in administration, bookkeeping, and office management across industries including banking, business ownership, nonprofit leadership, and custom home construction.

I bring a rare combination of:

  • detail-oriented systems thinking

  • strong financial and administrative expertise

  • and a creative, human-centered approach to problem solving

Education & Specialty

I hold:

  • M.S. in Psychology, Positive Psychology (ASU)

  • B.A. in Psychology (ASU)

My areas of focus include:

  • Post-Traumatic Growth (PTG)

  • Resilience & Emotional Intelligence

  • Neurodiversity-informed systems

  • Psychological safety in high-stress environments

Construction + Mental Health Integration

What makes my work different is how I approach it.

I don’t just organize systems; I understand the people inside them.

My background in psychology allows me to:

  • improve communication between teams

  • reduce friction in workflows

  • and create systems that are sustainable, not just functional

I am especially passionate about supporting mental health and well-being within the construction industry, where stress, burnout, and pressure are often normalized.

Through both administrative systems and human-centered practices, I help create environments that are:

  • more organized

  • more communicative

  • and ultimately more sustainable

Personal Layer

I am also:

  • an ordained minister

  • a music minister and professional singer

  • a neurodivergent thinker

  • part of the LGBTQIA+ community

  • and someone deeply committed to growth, healing, and community

Brenda M. Goodenberger

Owner

“Stellify exists because I believe that when the systems behind the work are strong, everything else has the chance to shine.” - Brenda M. Goodenberger

Brenda is OSHA10 certified and is a proud member of:

• The National Association of Women in Construction (NAWIC)

• Psi Chi (ΨΧ) International Honor Society in Psychology

• Omicron Delta Kappa (ΟΔΚ) National Leadership Honor Society

• American Psychological Association (APA) & APAGS

• Society for the Psychology of Sexual Orientation and Gender Diversity (SPSOGD)

• Society for Humanistic Psychology (SHP)

• Sigma Alpha Iota (ΣΑΙ) International Music Fraternity

https://www.linkedin.com/in/brenda-goodenberger/